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Chatbots – the next step in the evolution of the contact center

Customer Satisfaction Using WFM, Customer Service Planning with AI & Digitalization, Understanding Workforce Planning

Magnus Geverts at Teleopti says it’s time to wise up to the explosive growth of Chatbots while keeping human agents happy with effective workforce management

chatbotsThanks to the rise of mobile texting and messaging apps, ‘chatbots’ or “chatter robots” are causing a stir in the world of customer service. In fact, Business Insider UK recently wrote that the most powerful tech companies think chatbots are the next best thing since the iPhone. In fact, Facebook now allows businesses to deliver automated customer support, e-commerce guidance, content and interactive experiences through chatbots on Facebook Messenger. The company is rumored to be launching a “bot store” – a move which could be as revolutionary for technology as when Apple launched the App Store.

Chatbots are computer programs that mimic conversations with people using artificial intelligence. This is not science fiction, “bots” are the next step in the evolution of the Internet and are fast transforming the way people interact and the future of customer service. So what role will they play in contact centers that are at the very heart of customer service and certainly first point of call for many customers?

After all, the millennial generation has come of age and is old enough to make a significant dent on consumer spending. These tech-savvy individuals have high expectations and demand round-the-clock service as well as an instant response. Automation and self-service are the way to go, making chatbots an important part of today’s multichannel contact center environment.

Direct contact, direct business impact
Messaging a business directly is a fast and convenient way for people to get in touch with questions about products and services, appointments and customer service support. Plus, messaging allows businesses to build personal connections with the people who are interested in them.

Just take a look at some of the ways the use of chatbots can make customer communication easier:

  • Contextual, convenient and in control – chatbots for Facebook Messenger are focused on creating the best and most engaging customer experience. They can provide anything from automated subscription content like weather and traffic updates, to customized communications like receipts, shipping notifications and live automated messages
  • Unprecedented customer reach – the latest Send/Receive APIs make it possible for developers, to connect with more than 900 million people around the world who use Messenger every day / month on a variety of mobile devices, an amazing commercial and networking opportunity
  • Powerful discovery tools – such as usernames for Messenger help people find businesses on both Facebook and Messenger, so they can connect with and message the businesses they’re interested in more easily
  • Personalizing the experience – Messenger Greetings are customizable notes from a business that appear in a new message thread before messages are sent. Businesses can use this text to greet people and set a friendly tone while letting people know what types of messages are expected. Chatbots make it possible to offer a more personal, more proactive, and more streamlined customer experience
  • Puts customers in control – Like Facebook, customers can mute and block communications that they don’t want to receive and they can spend more time interacting with you. Generic Message Templates mean structured messages with call to actions, horizontal scrolls, urls and postbacks that promote stress-free customer engagement
  • Easy configurability – an important one for CFOs looking to keep costs at a minimum, a special bot engine enables developers to save time and money by making changes themselves.

Facebook isn’t the only chatbot game in town, but because of Messenger having a reach of around 900 million users plus vast connections with advertisers and a healthy developer ecosystem, it provides the most attractive platform on which to implement bots.

Don’t forget the humans!
Automation of customer service has been widely implemented by contact centers for many, many years. Chatbots adds a new dimension to this, allowing contact centers to automatically respond to even more complex tasks. As customer service becomes more and more automated, the tasks and enquiries that actually require personal handling are becoming more advanced and necessitate a higher set of skills from contact center agents. Good training and employee loyalty will be ever more important as experience and knowledge will be a premium when dealing with complex or delicate customer enquires which cannot be answered by a robot.

The best way to build customer engagement and loyalty will be via happy, knowledgeable contact center agents with a work/life balance that suits them best. Therefore, a sophisticated yet easy to use workforce management solution will be essential. Through advanced forecasting,scheduling and competence management, the humans in contact centers will remain more productive and valuable than bots will ever be.

At Teleopti we believe a combination of bots and well scheduled human agents with the right skills, could be today’s silver bullet solution for effective customer service. It is time for contact centers to take the trend for chatbots seriously by maximizing agent productivity and improving social customer service with a little help from clever, automated technology for bots and humans.


  1. Contact center service has evolved since then, because of the technology contact centers are evolving really fast and being more efficient and effective. But of course highly trained staffs are still very effective because they have the knowledge and experience.

  2. Very well written – bots will be the primary interaction channel of the future and holds a lot of promise against current and traditional formats. The challenge is to make the interaction design more intuitive, demystify the tech/ engineering side to bring it into more acceptance of the masses by displaying value, and increase utilization for business cases. The 24×7 self-service and intelligent nature of the format is already being used for customer service, conversational commerce, health tech and education. We have started on the journey at Engati, do visit us to give us feedback on http://www.engati.com

    1. Thank you. Since I wrote the blog about chatbots 18 months ago, the technology has certainly evolved and is now available from all major contact center vendors and from specialized ISVs such as your company. The feedback we hear from customers using it is that chatbots are good for managing and automating simple tasks, it becomes harder to provide a good customer experience when contextual and multi-faceted information is needed. It will probably take some time before technology can help us automate those scenarios. Another observation is that in most cases the chatbot will tell the user that he/she is communicating with a bot and if needed transfer the user over to a live agent. I wonder if that will change when chatbots become more intelligent? It would be interesting to hear if you see the same patterns.

  3. I think using chatbots for customer service is one of the best uses of AI and machine learning, especially for small businesses and startups that cannot afford to have a dedicated customer service 24/7… not completely and with fully efficiency, at least.

    Deploying a chatbot can improve their chances of success without draining them out of money.

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